Color and Light Society of Southern Maryland

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Mission Statement

The Color and Light Society of Southern Maryland is a group of diverse Southern Maryland visual artists who are dedicated to artistic development and creation of original works of art.



Bylaws

1. DEFINITION AND ORIGIN

The Color and Light Society of Southern Maryland (heretofore referred to as “the organization”) was conceived and organized in 1999 by a group of Southern Maryland Fine Artists. The resident agent is currently located at P.O Box 292, Hollywood Maryland 20636.

2. PURPOSE

A. To promote and encourage various artistic endeavors in Southern Md. and to provide a source of art education in the community.

B. To seek venues for display of members work for the
enjoyment of the public.

C. To provide the opportunity for the public to purchase art and thereby support the ongoing operations of the organization and encourage artistic achievement.

D. The Color and Light Society of Southern Maryland will conduct operations in accordance with its classification as a not-for-profit organization.

3. EDUCATION AND COMMUNITY OUTREACH

A. The organization will endeavor to provide an environment that
promotes art education by hosting educational programs such as
workshops and seminars, open and juried shows.

B. The Organization will maintain a relationship with the local community that encourages the appreciation and understanding of the arts.

4. MANAGEMENT STRUCTURE

A. Board of Directors
Management of the organization shall be under the direction of a Board of Directors consisting of a minimum of four (4) members,(President, Vice President, Recording Secretary, and Treasurer) each of whom will be selected by a majority vote of the members present at a special meeting designated for such election. Board Members will serve for a period of two (2) years. A Board Member may be re-elected by the majority of the members present to serve one additional term on the Board. A Board Member’s service on the Board may be terminated at any time by the resignation of the individual or by a majority vote of the members present at a meeting convened for that purpose, notice of which will be provided to all members in advance. A fifth member may be appointed by the Board.

B. Committees
Ad-Hoc and Standing Committees will be appointed by the Board.

5. MEMBERSHIP

A. Membership in the organization is defined in Policies and Procedures.

6. MEETINGS

A. There will be at least two Business Meeting a year.

7. PROVISIONS FOR REVISING THE BYLAWS AND POLICIES &
PROCEDURES

A. Amendments to Bylaws as well as policies and procedures will require approval by a majority of the membership present at a meeting called for that purpose. Changes will be documented in writing with a summary of the relevant issues leading to a change. Changes will be maintained in the organization’s files.

8. PLAN OF CONTINUING OPERATIONS

A. As designated in the Operations Policies and Procedures

9. ADMINISTRATION AND FISCAL PROVISIONS

A. The fiscal year of the organization shall begin on January 1st of each year. The organization shall be located in the State of Maryland. The Board of Directors will conduct the business of the organization, to promote the purpose and mission of the organization. The organization shall have and exercise all powers conferred by law consistent with the laws of Maryland.

B. The Board of Directors shall designate or approve such banks, trust companies or such financial institutions as may lawfully serve as depositories of funds of the organization.

C. The Board of Directors may hire paid employees or obtain outside services to assist in achieving the objectives and purpose of the organization and shall determine the compensation and benefits of such employees. Any cost of services or materials over $100 shall be approved by the membership.

D. The organization will establish Operating Policies and Procedures to supplement these Bylaws.

10. DISSOLUTION CRITERIA

A. As set forth in the articles of incorporation.

11/5/15

Policies and Procedures

1. PURPOSE:

The purpose is to further amplify details of the process by which the Color and Light Society of Southern Maryland will be governed.


2. MANAGEMENT

A. Executive Board:
Management shall be under the Board of Directors consisting of a minimum of President, Vice-President, Secretary, and Treasurer, each of whom will be selected by a majority vote of the members present at a meeting designated for such election. Board members will serve for a period of two years, not to exceed two terms in any one specific position. Seats will be filled by members in good standing as defined under membership.
 
The Board will seek advice from the active membership, but final management and financial decisions will be the responsibility of the Board. Emergency situations will be addressed by the president calling for special meetings of the board.

B. Committees
Ad-Hoc and standing committees will be formed by the board as needed. (Suggested specially selected members and committees are Membership, Brush Strokes publisher, Show Ready Committee, Hanging Committee, Publicity, and Nominating Committee)

3. MEMBERSHIP

There are two levels of membership: Full Member and Alumni Member.

The application process to become a Full Member of Color and Light is as follows:
- An application for membership (see Membership) is submitted and goes to the membership chairperson and the Review Committee (RC) chair
- The RC chair schedules the review.
- Applicant submits five of his/her works to the Review Committee.
- Review Committee uses its rubric to assess the applicant’s work and to determine if it is compatible with CLS quality standards.
- The Review Committee either recommends full membership to the applicant or asks the applicant to resubmit new work within 3 months.
-If the second review is successful, the applicant/artist becomes a full member, able to show work in CLS shows. Otherwise, at this point the applicant may re-apply in 6 months.

An Artist who has been a member of Color and Light for five years or more may elect Alumni Status.
     1. Alumni dues are $30/year
         2. Alumni may participate in all social and program activities.
     3. Alumni do not show in a Color and Light shows.
         4. To participate in a Color and Light show, Alumni must return
              to full membership status and pay full membership dues
              ($70/year). Change in status depends on availability of full
              membership space.

4. To participate in a Color and Light show, Alumni must return to full membership status and pay full membership dues ($70/year). Change in status depends on availability of full membership space.

Requirements: To be in good standing members must be from Southern Maryland and have dues current. They are expected to volunteer and contribute to the well-being of the organization.

4. MEETINGS

There are two types of Color and Light meetings: business and educational. Several business meetings will be held throughout the year to communicate, organize, discuss, and vote on activities, policies, and board members. Educational activities will include, but not be limited to, demonstrations, workshops,exhibits, field trips, critiques.

5. PROVISIONS FOR REVISING POLICIES AND PROCEDURES

Revisions in the By-laws or Policies and Procedures should be sent to all members a minimum of 15 days prior to the call for a vote at an open meeting. Questions and concerns should be submitted to the President 7 days prior to the meeting. All revisions will be voted on by the membership.

6. CALENDAR OF EVENTS

A calendar will be maintained noting the schedule of meetings, activities and exhibits. This calendar will be created for a full year and updated as needed. This calendar will be developed by the Executive Board with input from members.

7. ADMINISTRATION AND FISCAL PROVISIONS

The Executive Board, through the treasurer, shall disperse monies accrued by the organization, under the provisions stipulated in the By-Laws to pay bills, purchase supplies and necessities as needed. Expenditures of more than $100 must be approved by the Board.

Revised 3/6/2024
 


 

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